Dear group leader,
We are coming to the end of the U3A year (which now goes from April to March) so it's time to review the group event programme we keep on the web site. This note sets out the procedure for doing that. It also repeats an offer to help you make sure replies to your emails come back to your address.
The online event programme allows people to:
- See forthcoming meetings and events:
- on your group page
- in the web site's calendar
- in members' personalised calendars in the web site
- Automatically include your events in their electronic diaries
- Look for times to arrange new meetings and events that minimise clashes with existing ones
If your group has regular meetings and they do not each need separate descriptions, I can add them for you. If I don't hear from you by Friday, March 6th I'll assume you are happy for me to do that. I will, however, exclude dates that are close to Christmas or New Year. I'll add dates up to end of March next year.
If you have specific information you would like to record for each meeting, there's information for how to do that here or, if you let me have the details, I will add the events for you.
Companies that process emails fight a continuous war against spam. Unfortunately some of that activity gets in the way of legitimate emails.
To help prevent emails being marked as spam, we send them all using 'haylingu3a.org.uk' email addresses. If you send an email to your group with your personal email address, we send it from firstname.lastname@example.org. Some email software ignores our instructions and replies are going to the emailer, not your address. When that happens we send the member an email explaining the problem and asking them to use your address as provided in the original email. That is obviously irritating, and you might be hearing some negative feedback as a result.
To get around the issue, I can create a 'haylingu3a.org.uk' email address for you. The way we do that will ensure replies go to your personal address. There is nothing for you to do at your end, and no cost to HIU3A. Just let me know if you would like a 'haylingu3a.org.uk' email address and I will set it up for you.
Web site editor
Hayling Island U3A